May 23, 2013

9:00 PM

May Conference Call Meeting

Attending:  Erik Sivertsen, Melissa Denker, Michael Smyk, Bryan Javor, Ryan Provenzano, Jake Justen

• Meeting was called to order at 7:15 PM by Melissa
• Pledge of Allegiance was not recited
• Meeting minutes were reserved from prior meeting
• Chairman’s brief – Erik
  • Erik was not on call yet, so no brief given
  • Vice Chairman’s brief – Melissa
    • Parade float main structure built by Chip Borman, Bryan Javor, Michael Smyk, and Ryan Provenzano.  Primer is now on and this weekend will add paint and decorations
    • Secretary brief – Michael
      • Have been working on Tshirt quotes.  Can order two dozen shirts from a local silk screener at an average of $13/shirt.  We can decide on buying them for this and future parades.  Any extras can be sold for a $20 donation to join the YRs.
      • Treasurer Update – Melissa for Andrew
        • Online banking is not working
        • Balance was around $800
          • $200 due to Melissa for Parade float items
          • Balance will be around $600
• Jake advised that he can check balance for us in future if website not working, if given notice
• Agenda
  • Upcoming Events
    • Parades
      • Memorial Day – Crystal Lake
        • Monday staging at 10 AM at Central HS
        • Parade starts at 11 AM
        • Will end at Union Cemetery with memorial service
        • July 4^th
          • Spring Grove / Wonder Lake – July 4
          • Crystal Lake – July 7
          • Ran down other parades (Sof en Speil, Fiesta Days, Settlers Days, Founders Days, Merry Cary, etc)
          • Bryan felt tough to get more than 3 parades per volunteer.  It was explained that with the variety of dates and locations, people will do multiple, but others will be able to pop in and out for coverage as well.
        • Father’s Day
          • On Target
            • Saturday before Father’s Day – June 15
              • Tentatively morning event
                • $36/person
                • Cookout unclear, waiting to hear from On Target
        • Pamphlet
          • It was felt by Ryan that we need a graphic designer.
            • Problem with costs discussed for that route
            • Design more a hand card (front/back)
            • Compromise from initial designs
              • Start with bullet points
              • Summation paragraph after with more content
                • Erik will create Google Doc to collaborate and edit by members
                • Social Media on back
• New Business
  • McHenry County Fair
    • We will man GOP booth
      • Told to check out Walworth County Republican booth for ideas
      • Melissa will be out of town, but will schedule shifts before hand
      • Ideas for booth
        • Everyone to brainstorm by July meeting on what “hook” to use to drive traffic to booth
        • In Kind Donation
          • Liberty Self Storage donating parade banner
            • Erik made motion for vote for acceptance
            • Michael Seconded
            • Unanimous acceptance
        • Tshirts
          • Discussed in Secretary Brief
          • Timing may not allow for this weeks parade, can work on for future
        • Insurance
          • Bill Lefew will contact us with details
            • General Liability for parades
            • Bill’s contact details were given
        • YR Elections in June
          • Bryan detailed rules of voting
            • Roberts Rules dictate (Temp Chair, vote for permanent positions, etc)
            • No need for nominating now at May meeting or ahead of time.
              • Just accept at June meeting given membership and handle at same time when nominated and voted on
        • Next meeting
          • June 22, 10 AM, McHenry county GOP HQ in Crystal Lake
          • Melissa will ask Central Committee for temp chair at that meeting
          • Motion to Adjourn at 10:40 PM by Michael Smyk, seconded by Ryan Provenzano