July 13, 2013

10:00 AM

July Meeting

Attending:  Erik Sivertsen, Melissa Denker, Michael Smyk, Garret Hill, Andrew Bryan, Mark Daniels, Steven Frett, Melissa Sanchez, Sophie Sanchez

• Meeting was called to order at 10:15 AM by Melissa Denker
• Pledge of Allegiance was recited
• Meeting minutes from June were read by Michael Smyk, (on behalf of Bryan Javor).  Erik Sivertsen made a motion to approve, Melissa seconded the motion.  Unanimous approval.
• Chairman’s brief – Melissa
  • Fair booth
    • Opportunity for volunteers
    • Tabling
      • Half candidate info, and half MCYR
      • Our banner will be on booth
      • Vice Chairman’s brief – Erik
        • Parade update
          • July 4^th weekend went very well
• Robocall on Municipality Weapons Bans was well received
• Website updates by Melissa look great
• Treasurer Update – Andrew Bryan
  • Current Balance – $620.96
    • Updated with cash deposit in April/May from Feb fundraiser
    • Secretary brief – Michael Smyk
      • Shirts looked great.  Went over well in the parades.  Getting quote on Polos for social dinner events, etc.
      • General liability insurance quote received by Cliff Babbey of State Farm.  Will cover in Business portion of meeting.
      • Agenda
        • Upcoming Events
          • Leadership Institute Meeting
            • Postponed until August 24^th per Cor.  Same date as Nunda fundraiser, so we may talk to Bryan to reschedule or move forward.
            • MCYR will sponsor along with GOP and Patriots United
            • Focus will be how to become a local candidate, literature, and event planning
  • August
    • McHenry County Fair
    • Parades
      • Fiesta Days – Next Sunday, July 21^st
        • Parade at 1:30 PM with reception at Plum Garden via Randy Hultgren beginning at noon for lineup.
        • Theme is Roses
        • Founders Days – Saturday, July 27^th
          • Theme is Wild West
          • Lineup 9 AM, Parade 11 AM
          • Soft en Spiel
          • Settlers Days
            • Need to Register – $50
              • Melissa will look for someone to sponsor our entry at the GOP golf outing on Wednesday
              • No candy, so we can pass out larger stickers perhaps
                • Per Erik, 2” round stickers, 2500 for $50
                • Have time to budget and get quotes
  • Pamphlet
    • Bryan will have graphic designer do it
    • Melissa sent context approved
      • Will get quotes and proofs in the next week for 4 x 7
      • Need to get printed by Fair time for distribution
  • MCC Opening Fair
    • Melissa will check into affiliating us into MCC (McHenry County College Republicans, etc.)
    • If not affecting by-laws we can look into having a branch off there
  • Insurance
    • After checking multiple carriers, Cliff advised that the minimum policy is $450 per year.  All inclusive for events we do, parades, meetings, social events, etc.  He would only see it being more if we needed alcohol liability waivers etc which we would defray to places we hold our events.  We will table for a few months until the next fundraiser when we can secure more funding.
  • Fair booth
    • Traffic ideas for booth
      • Stickers for trivia.  Erik will design a 5-question local government trivia card to engage folks
      • Giveaway
        • Try to get gift certificates or something to give
        • Collect free info for chance of winning
          • Data mine that for future recruiting, etc
          • Give away at end of weekend if only one item, or daily as appropriate
          • Candy
            • Easy to give away Dum Dums
              • Less than $.01 each
              • Donation jar next to it could collect decent contributions.  No cost
    • Tabling
      • Stand vs. Sit – Show energy
      • Info for giveaway, so we may gather names and addresses
      • Engage people and talk to them to peak interest
      • Melissa will try to put out details once closer, before she leaves town
  • Non-MCYR Events
    • Mark Daniels advised that when we go to these, appropriate to wear our new shirts, etc for advertisement and networking
    • Hand out pamphlets as well
  • Donations
    • If we solicit, Steven Frett inquired whom do we take donations for.  Advised make checks out to McHenry County Young Republicans Club.
    • Melissa will work the GOP golf outing for donations and sponsorships.
  • Next meeting
    • August 17, 10 AM.  Melissa Sanchez will inquire with Algonquin township for their meeting room.  If not, perhaps back at Liberty Storage.
    • Motion to Adjourn at 11:35 AM by Michael, Andrew seconded.  Unanimous approval.

May 23, 2013

9:00 PM

May Conference Call Meeting

Attending:  Erik Sivertsen, Melissa Denker, Michael Smyk, Bryan Javor, Ryan Provenzano, Jake Justen

• Meeting was called to order at 7:15 PM by Melissa
• Pledge of Allegiance was not recited
• Meeting minutes were reserved from prior meeting
• Chairman’s brief – Erik
  • Erik was not on call yet, so no brief given
  • Vice Chairman’s brief – Melissa
    • Parade float main structure built by Chip Borman, Bryan Javor, Michael Smyk, and Ryan Provenzano.  Primer is now on and this weekend will add paint and decorations
    • Secretary brief – Michael
      • Have been working on Tshirt quotes.  Can order two dozen shirts from a local silk screener at an average of $13/shirt.  We can decide on buying them for this and future parades.  Any extras can be sold for a $20 donation to join the YRs.
      • Treasurer Update – Melissa for Andrew
        • Online banking is not working
        • Balance was around $800
          • $200 due to Melissa for Parade float items
          • Balance will be around $600
• Jake advised that he can check balance for us in future if website not working, if given notice
• Agenda
  • Upcoming Events
    • Parades
      • Memorial Day – Crystal Lake
        • Monday staging at 10 AM at Central HS
        • Parade starts at 11 AM
        • Will end at Union Cemetery with memorial service
        • July 4^th
          • Spring Grove / Wonder Lake – July 4
          • Crystal Lake – July 7
          • Ran down other parades (Sof en Speil, Fiesta Days, Settlers Days, Founders Days, Merry Cary, etc)
          • Bryan felt tough to get more than 3 parades per volunteer.  It was explained that with the variety of dates and locations, people will do multiple, but others will be able to pop in and out for coverage as well.
        • Father’s Day
          • On Target
            • Saturday before Father’s Day – June 15
              • Tentatively morning event
                • $36/person
                • Cookout unclear, waiting to hear from On Target
        • Pamphlet
          • It was felt by Ryan that we need a graphic designer.
            • Problem with costs discussed for that route
            • Design more a hand card (front/back)
            • Compromise from initial designs
              • Start with bullet points
              • Summation paragraph after with more content
                • Erik will create Google Doc to collaborate and edit by members
                • Social Media on back
• New Business
  • McHenry County Fair
    • We will man GOP booth
      • Told to check out Walworth County Republican booth for ideas
      • Melissa will be out of town, but will schedule shifts before hand
      • Ideas for booth
        • Everyone to brainstorm by July meeting on what “hook” to use to drive traffic to booth
        • In Kind Donation
          • Liberty Self Storage donating parade banner
            • Erik made motion for vote for acceptance
            • Michael Seconded
            • Unanimous acceptance
        • Tshirts
          • Discussed in Secretary Brief
          • Timing may not allow for this weeks parade, can work on for future
        • Insurance
          • Bill Lefew will contact us with details
            • General Liability for parades
            • Bill’s contact details were given
        • YR Elections in June
          • Bryan detailed rules of voting
            • Roberts Rules dictate (Temp Chair, vote for permanent positions, etc)
            • No need for nominating now at May meeting or ahead of time.
              • Just accept at June meeting given membership and handle at same time when nominated and voted on
        • Next meeting
          • June 22, 10 AM, McHenry county GOP HQ in Crystal Lake
          • Melissa will ask Central Committee for temp chair at that meeting
          • Motion to Adjourn at 10:40 PM by Michael Smyk, seconded by Ryan Provenzano

January 30, 2013

7:30 PM

McHenry County Republican Headquarters – January Proposal Meeting

Present:  Erik Sivertsen, Melissa Denker, Andrew Bryan, Michael Smyk, Bryan Javor, Tom Wilbeck, Cal Skinner, Ben Hancock, Marty Waitzman, Benton Lesperance, Hans Eidok, Larry Emery, Mark Daniels, Rob Parrish, Tom Poznanski, Chris Yager

• Meeting was called to order at 7:30 PM by Melissa
• Pledge of Allegiance was led by Melissa
• Meeting minutes from the December 8, 2012 were read by Michael Smyk.
  •  Melissa Denker voted to approve them, and Andrew Bryan seconded the motion.
  • Chairman’s brief
    • Discussed Membership Requirements – no changes noted
    • Upcoming Parades
      • Memorial Day all the way through Merry Cary in December
        • Actively seeking and will be comprising float
        • Vice Chairman’s brief
          • Valentine’s Day Fundraiser coming up, will cover shortly
          • Billboard update
          • Secretary brief
            • No current brief beyond past meeting minutes
            • Treasurer Update
              • Balance read
              • No transactions other than interest earned and supplies for Melissa for office paid out
              • Agenda
                • Plans by Erik Sivertsen
                  • Membership goals
                    • Define benefits
                    • Grow Consistent Members
    • Education
      • Workshop on running for local office
      • Billboard
      • Drive traffic to website
    • Technology
      • New Content on Website
      • Value Gained for Membership
      • Social Media Tie Ins
    • Involving the Young Generation in Government
      • Volunteers for Office
      • Work with Candidates
      • All Executive Board are Precinct Committeeman
      • Erik is running for School Board and Trustee
    • Next meeting will be February 9, 2013 at 7 PM
      • Location likely to be Office again
• Plans by Melissa Denker
  • Fundraising
    • Social Appeal
    • Sponsorship Levels with the help of Becky Kress
    • Relationships
      • Republican Party
        • Unite various groups
      • Projects
        • Adopt a Highway
        • Clean a park
      • State Yr’s
        • Foster relationships with neighboring groups
      • Government Branches
        • County Board, Sheriff’s Office
      • Local Business
        • Door to Door
        • Sponsorships
        • Internships
    • Advertisement
      • Billboard
        • Bryan Javor helping in development and placement
      • Pamphlets
        • Brochure – Tri Fold idea
      • Flyers
      • Signs
      • T Shirts
        • Sponsorships
        • Use for members and/or volunteers for parades
    • Volunteers
      • Staffing GOP Office
      • Parades
        • Walking
      • Campaigns
        • Help Local Officials
      • Internships
        • Randy Hultgren is actively seeking help
    • Upcoming Year Events
      • Valentine’s Day Extravaganza
        • $15/per person
        • Speed Dating
        • Couples and Singles Mixer
        • Sideouts in Island Lake
          • Coordinate with Lake County YR’s
      • Voter Registration Drive at MCC
        • Feb 29, last day of registration for early voting
      • Mother’s Day Tea Party
      • Memorial Day Parade
        • Freedom Riders/Wounded Warriors
        • Likely in Woodstock, but none listed yet
      • Father’s Day
        • On Target Gun Range in Crystal Lake
        • BBQ Outside
      • Camping Trip
      • Luau  party/fundraiser in the spring
      • Open Business
        • Parades
          • 10 Parades throughout year
            • Memorial Day
            • Milk Days
            • July 4 – Spring Grove/Wonder Lake
            • Fiesta Days
            • Settlers Days
            • Founders Days
            • Soft und Spiel
            • Merry Cary Days
    • Items beyond Candy
    • Fans with logos and info
• Singles Mixer
  • Will be held of Valentine’s Day
  • Please help advertise and spread the word
    • Listed on Facebook
    • New Business
      • Liability Insurance
        • Parades and other events
          • Check with Michael Tryon for local Insurance agencies with GOP ties
          • Chuck Yager offered to write insurance and donate commission
• Pamphlets
  • Will be working on designs
  • Getting quotes for printing
• Anti Gun Ban Letter
  • Send letter to local legislators
  • Pro 2^nd Amendment
• Questions/Comments/Concerns
  • Candidate Introductions – 5 minute speeches given to give background and info
    • Larry Emery – Algonquin Township Trustee
    • Tom Poznanski – Grafton Township Highway Commissioner
    • Marty Waitzman – Grafton Township Supervisor
    • Rob Parrish – Nunda Road Commissioner
    • Erik Sivertsen – MCC Trustee
    • Tom Wilbeck – MCC Trustee
    • Motion to Adjourn at 8:40 PM by Michael Smyk, seconded by Erik Sivertsen

December 8, 2012

7:30 PM

McHenry County Republican Headquarters

Present:  Erik, Melissa, Andrew, Michael, Becky

• Meeting was called to order at 7:38 PM by Erik.
• Meeting minutes from the November 10, 2012 were read by Michael Smyk, Andrew voted to approve them, and Melissa seconded the motion.
• Chairman’s brief
  • Discussed Membership Requirements – no changes noted
  • Website
    • Access for multiple users
    • More content – discussions of items to post upcoming election cycle
• Literature
  • Brochure
    • Mission Statement
    • Requirements
    • Links to Social Media (Facebook, Twitter, Website)
    • Trifold – 3^rd part tear off to send in
    • Vice Chairman’s brief
      • Will be out of country from December 23 until mid January
      • Billboard
        • Design – A few designs were discussed
        • Placement – Location needed.  Bryan Javor will be contacted
        • Secretary brief
          • Received binder for minutes, contracts, member info, Data Center info, Thank You cards, etc.
          • Treasurer Update
            • Balance – $574.86, no transactions other than interest earned
            • Report due for 4Q next month
            • Open Business
              • Workshop
                • What can be done to approve attendance – better advertisement
• Calendar
  • Singles Mixer
    • February 14
      • Sideouts – Possible location
        • Book room for “speed dating”
        • Mixer after
        • $5 -$10 entry fee proposed
  • Parades
    • Float
      • Secure trailer
        • Erik will attempt to secure by January
        • Design
        • Storage
          • Due by March
      • Participating Dates/Events
        • Memorial Day
          • Wounded Warriors in parade
          • July 4 – Spring Grove/Wonder Lake
          • July 7 – Crystal Lake
          • Aug – Founders Days Algonquin
          • Sept – Saufen und Spiel Johnsburg
          • Oct – Settlers Days Marengo
          • Dec – Merry Cary Days
  • Candidate Meet & Greets
    • January 26 – Townships – 6:30 PM
      • Rt 120 Dogs & More, Nick’s Pizza, Lou Malnati’s
      • By Jan 11
        • Contact local press for ads
        • Contact candidates for funds for food
  • Precinct Walks
    • January 20 – Contact Precinct Committeemen by this date
    • January 30 – Have literature from candidates for distribution
    • February 3 – 9 – Walk Precincts
  • Primary Info
    • February 11
      • Early Voting
  • General Election Info
    • March 1-2
      • Candidate Videos
      • March 25
        • Early Voting
      • April 9
        • Victory Party
  • County Fair
    • Discuss by June Meeting
• Promotional Items
  • T-shirts for members with business sponsors on back
  • Fans
    • Seek quotes and designs by February 18
• Fundraising
  • Associate Member Beck Kress discussed ideas and approaches
  • New Business
    • Bank
      • Add Melissa and Michael to account
        • Meet Dec 11 at noon
• PO Box
  • Get two more keys
• Executive Board Meeting
  • January 4 – 5:00 PM (Midnight in Serbia for Melissa)
• Open Fax
  • Decided to keep
• Meeting/Event notices
  • Facebook -Two weeks prior for an Event Page
  • Patch.com – Week of
  • Meeting adjourned at 10:17 PM by Andrew, seconded by Melissa

October 13, 2012

7:00 PM

McHenry County Republican Headquarters

Present:  Erik, Melissa, Kyle, Michael, Andrew

• Meeting was called to order at 7:15 PM by Erik.
• New Business
  • Letters to the Editor Campaign
  • Sample Ballots – Educate Voters
  • Michael was nominated for Secretary
    • Per by laws will be official at next meeting
• Billboard options
  • $195 to run through election
• Website
  • Update with Videos of Board Candidates
    • Split according to districts and issues
• Victory Party to benefit Young Republicans?
  • November 6^that the HQ Office in Crystal Lake
    • Will follow up with Geri Davis and Mark Daniels
• Next meeting will be on November 10, with the 17^thas a backup
  • Possible class by Chris Jenner on running for local government positions
  • Old Business
    • PO Box will be renewed for $58 in McHenry.  Box 1812
      • Will update the key list
• Balance in checking account of $880.60
• Meeting adjourned at 8:30 PM by Michael