June 22, 2013

10:00 AM

June Meeting

Attending:  Erik Sivertsen, Melissa Denker, Michael Smyk, Bryan Javor, Garret Hill, Erik Peterson, Todd Koehn, Andrew Bryan, Mark Daniels, Geri Davis, Jon Landon

• Meeting was called to order at 10:17 AM by Erik Sivertsen
• Pledge of Allegiance was recited
• Meeting minutes were read by Michael Smyk, Melissa Denker made a motion to approve, Erik Peterson seconded.  Unanimous approval.
• Chairman’s brief – Erik
  • Website was renewed for the year
  • Vice Chairman’s brief – Melissa
    • Working on an event with the Leadership Institute
    • Secretary brief – Michael
      • Need to move forward on Tshirts.  Quote still pending of roughly $333 for 24 shirts of various sizes.  In order to have by July 4^th, we need to vote to approve.
      • General liability insurance still being quoted by Cliff Babbey of State Farm.  He is thinking base policy rates have gone up to about $450 per year.  Should know in a week or two.
      • Treasurer Update – Andrew Bryan
        • Balance was $571.76
        • Only activity was 60 days of interest – de minimus
        • Agenda
          • Upcoming Events
            • July
              • Leadership Institute Meeting
          • August
            • McHenry County Fair
              • Manning GOP booth
          • Parades
            • July 4^th
              • Spring Grove / Wonder Lake – July 4
                • Wonder Lake carries a $20 entry fee, Michael made a motion to approve payment, Melissa seconded.  Unanimous approval.
                • Crystal Lake – July 7
                  • Received waiver for insurance and can enter
                • Fiesta Days
                  • $300 for political organizations.  Perhaps want to strike that from calendar.  It is also $50 if you are a Chamber member with $110 Chamber membership that is still almost half the cost.  Garret Hill advised perhaps we can jump in with Barb Wheeler, possibly Pam Althoff and Randy Hultgren.  He will get back to us on that possibility.
          • Pamphlet
            • Discussion on Google Doc
              • Erik read current version.  After debate, it was decided that we need something physical and done to get them printed in time for the fair.  Michael made a motion to accept current content, Melissa seconded.  Unanimous approval.
          • Tshirts
            • Melissa made a motion to buy shirts (drab green or white if not available, logo on front), Andrew seconded, unanimous approval.
          • Fair booth
            • Ideas for driving traffic to booth
              • Michael brought up a candy/lollipop tree.  Entices kids to come to booth and linger.  Very inexpensive, and can turn it into a game as well.  Geri Davis told us we cannot sell anything, but can have a donation jar next to it.
              • Erik had an idea to have a trivia forum with stickers to engage people.  Likewise, stickers are inexpensive and gets people involved.
          • Next meeting
            • July 13, 10 AM, Liberty Storage.  Geri advised us, the GOP office was closing at weeks end, so future meetings could not be located there.
• Elections
  • Geri Davis was nominated as Designated Election Judge from Central Committee
  • Bryan Javor was nominated as Current Member Election judge
  • Chairman nomination
    • Melissa nominated herself for Chair, Michael seconded, unanimous approval
    • Erik nominated himself for Chair, Andrew seconded, unanimous approval
    • Chairman election
      • Mark collected ballots, Bryan and Geri tabulated
      • Melissa Denker was elected as new Chairman
      • Votes to be held by secretary for one year
      • Vice Chairman nominations and election
        • Melissa as new Chair continued meeting
        • Erik nominated himself for Vice Chairman, Andrew seconded.  Unanimous approval.
        • With no other nominees, Erik was elected Vice Chairman
        • Treasurer nominations and election
          • Andrew nominated himself, Erik seconded.  Unanimous approval.
          • With no other nominees, Andrew was elected Treasurer
          • Secretary nominations and election
            • Bryan nominated himself, Erik seconded.  Unanimous approval.
            • With no other nominees, Bryan was elected Secretary
            • Votes from Chairman election were handed off to Bryan to be held for one year
            • Motion to Adjourn at 11:00 AM by Erik, Bryan seconded.